Contract Administrator

Milestone Infrastructure Ltd is currently looking to recruit a Contract Administrator to work on our Wiltshire contract based in our Melksham Depot.

In this role, you will supervise the wider administrative team within the Wiltshire Contract whilst undertaking administrative tasks to ensure the smooth running of the contract. You will have strong communication, listening and organisational skills; We are seeking a proactive and approachable individual with strong interpersonal skills who will collaborate with our administrative function.

Main Duties & Responsibilities

• Supervise our administrative team of two, based at our other depots.
• Develop knowledge of administration and finance processes to provide resilience.
• Manage our fleet monitoring system
• Occasional Support to the Permitting team when required.
• Ensure Depot compliance – fire drills, records, checks, notice boards etc
• IT Ordering
• Stationary and Depot consumables – ordering and management
• Specific materials ordering for operational teams (Signs)
• Raising subcontract task orders
• Support contract leadership team when required, e.g arranging venue’s, meetings and/or overnight stays.
• Receiving incoming post and log on Sharepoint;
• Briefings registers – manage briefings and TBT to get onto competency cloud
• Drivers logs and defect sheet filing
• Plant and fleet breakdown assistance – monitoring?
• Collating and scanning docs for finance and admin teams inc timesheets, resource sheets, GRNs.
• Receipt of office deliveries
• Commercial team support when required.
• Assist with new starters in liaison with the L&D Manager;
• Where required take notes at disciplinaries / investigations;
• Provide general administrative / co-ordination duties where appropriate
• The role is an office based position.

Key Skills and Experience 

• MS Office - Proficient use Word, Excel, Power point, Access or equivalent plus a willingness to develop other IT skills
• Experience of managing admin teams.
• Working knowledge of accurate data entry into spreadsheet/database applications or similar
• Manage records and archiving of information in a logical manner
• Team player with good collaborative working skills, able to engage, guide and influence others, including Milestone colleagues, customers and suppliers
• Good communication skills: verbal, presentations and reports
• Basic commercial knowledge and understanding

At Milestone we embrace diversity, opening a rich potential for new ways of thinking and helping us to build successful and winning teams. We would like you to perform at your best at every stage of our recruitment process; and as a Disability Confident employer, if you require any adjustments that would assist you throughout your application, please contact us at [email protected] or inform the recruitment manager in the first instance and we will be pleased to offer support.

This is an advert for our job vacancy, and therefore may not be inclusive of all assigned duties, responsibilities, or aspects of the role described, and may be amended at any time at the sole discretion of Milestone. The closing date for this vacancy may be subject to change any time at the sole discretion of the Business.